Thank You For Your Interest in Joining The Pregnancy Care Center Team!

Objectives of the position:

 

The Finance and Administrative Assistant is responsible for donation and finance processing within the organization, and assisting the Executive Director in performing administrative duties to help ensure efficient operations.

 

Reports to: Executive Director

Supervises:  None

 

Qualifications:

• Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord

• Exhibit strong commitment and dedication to the pro-life position and sexual purity

• Agree with policies of the organization and be willing to sign the Statement of Values

• Have experience in office operations, with various computer programs including Microsoft Office (Word, Excel, and PowerPoint), Google web browser and applications (Gmail and calendar), Adobe Acrobat, and QuickBooks

• Be able to effectively communicate through written/typed and verbal communications

• Familiarity with PCs and printers/copiers

• Exhibit excellent organizational skills and typing/ten-key ability

• Be able to carry out assigned responsibilities with little or no supervision

• Maintain confidentiality of all corporate, financial, and patient/client information

 

Donor Responsibilities include:

• Tracking and data entry of donations, maintaining strict confidentiality of donor information

• Maintenance of automatic/EFT giving program, working to balance with finance software monthly

• Assists with maintenance of monthly pledge program

• Generation of donation receipts and mailing of same

• Creation and maintenance of other administrative files, filing items as needed

 

Financial Responsibilities include:

• Enter receivables and payables, print and mail checks

• Process credit, debit, and ACH donations

• Process cash and checks in dual custody

• Make deposits as necessary

• Work with payroll processing company to run and process payroll and send tax and other reports

• Interface with electronic giving program

• Run financial and expense reports as directed by the Board and the Executive Director

• Reconcile bank accounts

• Provide monthly and other expense reports to program/department supervisors

• File receipts and paperwork

• Track expense requests/reimbursement

• Assist with fundraising activities

 

Administrative Responsibilities include:

• Complete administrative and other activities as assigned by the Executive Director to help ensure efficient operations of PCC. These tasks may include, but are not limited to, the following:

  • Draft communications and other documents for the Executive Director

  • Prepare documents for board and other meetings

  • Conduct phone calls to supporters, applicants, vendors, etc.

  • Conduct research and order/pick up items as needed

  • Create and update spreadsheets and PowerPoint slideshows

  • Help coordinate staff events

  • Attend meetings inside and outside of the office to support Executive Director as needed

  • Assist with tallying evaluations results and researching, compiling, and summarizing internal and external statistics

  • Schedule travel, lodging, and accommodation arrangements as needed

 

Thank you for your desire to serve the supporters in our community and for your interest in our ministry!